This Request for Proposals (the “RFP”) is an invitation by the Corporation of the Township of Cavan Monaghan (the “Township”) to prospective proponents to submit proposals from qualified contractors to complete the demolition, removal and disposal, and site restoration of the existing Millbrook Arena building structure and associated refrigeration plant in accordance with all the details, requirements, specifications and drawings set out in or attached. The Proposal must meet all the requirements outlined in this document. Should none of the Proposals be accepted, a re-issuance of the Requests for Proposal (RFP) may be possible.
The Millbrook Arena located at 4 Needlers Lane Millbrook, Ontario, is to be decommissioned and removed in its entirety, including all associated infrastructure and systems. The Millbrook Arena consists of a single pad arena, an ice re-surfacing room, changerooms, washrooms, furnace room, a foyer, and a compressor room. The second storey consists of a community gathering room, storage rooms, washrooms, a kitchen area and a small gathering room.
The original arena was constructed circa 1950’s. In the mid-1970s there was an explosion in Millbrook which damaged one of the exterior walls and required that portion of the facility to be rebuilt. The building structure consists of metal decking cold form steel Z-purlins, pre-engineered steel frames, concrete masonry block walls, metal siding, precast concrete slabs and concrete slabs-on-grade.
The refrigeration plant has previously been decommissioned with ammonia, glycol and oils removed from equipment and cooling system.

The successful Proponent will be responsible for the following:
1. Secure the worksite and obtain all required permits provided by Township.
2. Demolish the entire structure including, superstructure (walls, roof, bleachers, etc.) - Mechanical, electrical, and plumbing systems
3. Underfloor heating systems and piping
4. Foundation and concrete slab
5. Disconnect and cap existing above-grade and below-grade utilities to the nearest property line(s). *
6. Remove all materials and debris from the site in compliance with applicable environmental regulations.
7. Recycle or dispose of materials according to local and provincial regulations.
8. Backfill and compact the site as necessary.
9. Grade and level the ground to a smooth, even condition suitable for future development or landscaping.
10. Final site inspection and approval from the Municipality.
*Above-grade utilities include electricity. Below grade utilities include gas, water and sewer.

Cambium Inc. was retained by the Township to complete a Mould Assessment of the Millbrook Arena. The survey report was submitted by Cambium on December 6, 2024. The survey included the entire building. Section 30 of the Occupational Health and Safety Act and Ontario Regulation requires that all designated substances at the project site or construction project be reported to all construction contractors working at the site. The DSS Survey (Attachment #1) identifies the designated substances present, their locations, and their concentrations (when available).
The identification of these hazardous materials will assist contractors with appropriate waste handling procedures required as outlined in the Cambium Report. All site work must comply with local bylaws and provincial occupational health and safety regulations.